Document Checklist – DE/AT/IT Review (AI Summary)
For cross-trade shipments to Germany, Austria, and Italy, it is essential that the driver carry the employment contract, IMI certificate, tachograph data, and transport documents (CMR) on board. Failure to do so often results in fines.
At the company level, there must be a properly structured pay stub, proof of payment, a calculation of the minimum wage for each country, and, ideally, an internal posting procedure.
Complete documentation reduces the risk of penalties and speeds up inspections.
A. Documents that must be carried on board (driver)
1. Individual Employment Contract (IEC)
- CIM concluded in Romania
- Mobility clause (strongly recommended)
- Translation EN / DE (key pages only)
Note: Failure to provide this document is frequently penalized in Austria and Germany.
2. Proof of EU posting (IMI)
- Confirmation of the IMI declaration for a driver's posting (print or PDF)
- Visible: driver's name, period, countries (DE / AT / IT)
- Valid as of the date of inspection
Note: Failure to provide an IMI leads to an automatic fine in Germany and Austria.
3. Proof of working hours
- Tachograph card
- Tachograph printouts (if applicable)
- Data available upon request
4. Shipping documents
- CMRs / eCMRs
- Cross-trade evidence (loading/unloading in different countries)
- Race order
Note: Italy is closely monitoring the routes.
B. Documents that must be available at the company (ready to be presented at short notice)
5. Pay stub
- The last flyer available
- Clear breakdown: base salary and EU posting allowance
- Translation EN / DE / IT
Note: The "salary + per diem" structure is rejected during the review.
6. Proof of salary payment
- Bank statement
- Payment Order
- Reconciliation with the pay stub
7. Calculation of the national minimum wage
- Calculation sheet with DE / AT / IT hours
- Minimum rate applied per country
- The difference paid as a posting allowance
- Document signed/endorsed by the company
Note: Austria explicitly requires this document.
8. Register / Internal Posting Procedure
- Internal document explaining how the posting is calculated
- Designated representative
- Rates used
Note: This is not legally required, but it significantly reduces the time and risk involved in the inspection.
Frequently Asked Questions About DE/AT/IT Control (Cross-trade)
Founder and CEO of Paneuropa Logistics
I am György Bokor, Founder and CEO of Paneuropa Logistics. I have been active in the logistics industry for more than 20 years, focusing on international transportation, freight forwarding, last-mile deliveries and customs services. I am passionate about developing efficient solutions that connect businesses across Europe.